Event Executive | Bray Leino

Function: Events Executive

Role categories: Event Management

  • Rate/Salary: Competitive + benefits
  • Location: Bristol
  • Starting date: ASAP
  • Expires: 27/09/2019

Job description

International marketing group, Bray Leino has a dedicated events division (www.brayleinoevents.co.uk), comprising over 100 dedicated events specialists. Our award-winning creative and event management teams deliver experiences with the power to engage, stimulate and convey compelling messages. We provide comprehensive end-to-end event management services for multiple public-sector departments and private sector organisations.

We are international and growing – with over 350 employees in 8 locations across the UK, Singapore, Shanghai, Kuala Lumpur and Chicago. Recently awarded one of the “top 20 Best Places to Work” by C&IT Magazine.

We’ve successfully won more prestigious long term, multi-million pound contracts, including large scale, international events! As a result, we are looking for an Event Executive to join our Live Events team and play an integral part in assisting with and supporting every aspect of event delivery. You will play a vital role in the delivery of key event programmes working with senior representatives from across government, industry and academia.

What will I be doing?

You will play an important role in the delivery of a range of events throughout the year, in the public and private sector. As part of a friendly and hard-working team, you will thrive in an exciting environment, where no two days are the same.

You will work with and effectively support the events team on pre, onsite and post event management, including:

  • Delegate recruitment; day-to-day management and communication (UK and International)
  • Registrations & RSVPs – managing registration lists and RSVPs, providing timely updates when required
  • 3rd party liaison and logistics – accommodation, rooming lists, venues, suppliers etc.
  • Collating logistical information and maintain databases; dietary requirements, flight times, hotel room bookings etc.
  • Monitoring payment schedules
  • Marketing; including disseminating e-flyers, updating website copy, email and telephone enquiries
  • Monitoring inbound calls and emails, responding within agreed SLAs
  • Telephone follow-up to gather logistical information or aid delegate recruitment
  • Keeping CRM systems up to date
  • Collateral; proof reading and collating information for event materials (brochures, flyers, branded items etc.) and liaising with printers/suppliers for production of materials.
  • Producing progress reports for Event Managers / Event Directors
  • Attending meetings and produce contact reports
  • On-site event delivery – UK and overseas. Sometimes working weekends and evening as required.
  • Post event evaluation – analysing data and collating reports

Person specification

What will I need?

The events world is unique – you need to be able to keep your head when things get busy. If you are someone who:

  • Who has an events related degree (or equivalent) and/or previous experience in an events focused role
  • Remains calm under pressure, can manage a number of tasks simultaneously and maintain excellent attention to detail while working to strict deadlines
  • Can work effectively and efficiently with logistical data, ensuring all records and databases are kept in line with best practice and all information is recorded accurately
  • Is an effective communicator with strong interpersonal skills with the ability to build rapport with a range of people
  • Is not afraid to pick up the ‘phone to request information or encourage a delegate to register for an event
  • Has great writing and administrative skills
  • Is flexible and wants to travel within the UK and abroad for a few days at a time – often working long hours during events
  • Has an appetite and willingness to learn, not afraid to ask questions

Then we’d love to hear from you! Please send us your CV & cover letter/email detailing why you'd be a great fit.

Benefits

And in return…

  • 25 days’ holiday, increasing to 29 after 2 years’ service (+ Bank holidays)
  • Company pension scheme
  • Medical cash plan – including employee assist programme, contributions to dental, optical, physio etc.
  • Employee discount scheme – an online platform for all staff offering a variety of discounts with various shopping outlets
  • Health and wellbeing programme
  • Childcare vouchers
  • Refer a friend scheme
  • Regular staff social events
  • Early Friday finishes in the summer
  • Company Christmas closure
  • Cycle to work scheme
  • Corporate gym membership discounts